Comping Spreadsheet Template: Track Your Way to More Wins

Comping Spreadsheet Template: Track Your Way to More Wins

Organized compers win more. A tracking spreadsheet keeps you on top of entries, identifies patterns, and ensures you never miss opportunities. Here's how to create the perfect competition tracking system.

Why Spreadsheet Tracking Works

Benefits of Organized Tracking

Practical Benefits:

• Never miss daily competitions
• Track closing dates
• Avoid duplicate entries
• Record wins for analysis

Strategic Benefits:

• Identify winning patterns
• Calculate success rates
• Focus on productive sources
• Optimize time investment

Essential Spreadsheet Columns

Basic Competition Tracking

Required Columns:

1. Competition Name
2. URL/Link
3. Prize Description
4. Entry Date
5. Closing Date
6. Status (Entered/Won/Not Won)

Recommended Additions: 7. Estimated Prize Value 8. Entry Method (Social/Web/Postal) 9. Platform (Instagram/Facebook/Website) 10. Daily Entry (Yes/No) 11. Notes

Advanced Tracking

For Detailed Analysis:

• Source (where you found it)
• Time spent entering
• Creative element (tie-breaker text)
• Follow-up date
• Result date

Building Your Spreadsheet

Tab Structure

Recommended Tabs:

1. Active Competitions - Currently open
2. Daily Entries - Recurring daily competitions
3. Win Log - Completed wins
4. Archive - Past competitions
5. Statistics - Summaries and analysis

Competition Entry Tab

Column Setup:

A: Competition Name
B: URL
C: Prize
D: Value (£)
E: Entry Date
F: Closing Date
G: Method
H: Platform
I: Daily (Y/N)
J: Status
K: Notes

Daily Entry Tab

Special Format:

A: Competition Name
B: URL
C: Start Date
D: End Date
E-AJ: Daily checkboxes (one per day)
AK: Total Entries
AL: Result

Win Log Tab

Columns:

A: Date Won
B: Competition Name
C: Prize
D: Value (£)
E: Date Claimed
F: Date Received
G: Status
H: Notes

Useful Formulas

Counting Entries

Total Entries:

=COUNTA(A2:A1000)

Entries by Platform:

=COUNTIF(H:H,"Instagram")

Calculating Win Rates

Win Rate:

=COUNTIF(J:J,"Won")/COUNTA(J2:J1000)

Format as percentage for display.

Days Until Closing

Days Remaining:

=F2-TODAY()

Conditional formatting for urgency.

Total Prize Value Won

Sum of Wins:

=SUMIF(WinLog!G:G,"Received",WinLog!D:D)

Conditional Formatting

Visual Priority System

Closing Date Colors:

• Red: Closing within 3 days
• Orange: Closing within 7 days
• Yellow: Closing within 14 days
• Green: More than 14 days

Status Colors:

• Green: Won
• Gray: Not Won/Closed
• White: Active/Pending

Daily Entry Tracking

For Daily Checkboxes:

• Green fill when checked
• Red fill if missed (past date, unchecked)
• Gray for future dates

Daily Competition Management

Calendar-Style Tracking

Create Grid:

• Rows = Competitions
• Columns = Days of month
• Checkboxes or X marks for completion
• Formula counts total entries

Daily Routine Support

Use Spreadsheet For:

• Morning checklist
• Evening verification
• Missed entry identification
• Progress visualization

Statistical Analysis

Track These Metrics

Monthly:

• Total entries
• Total wins
• Win rate percentage
• Prize value won
• Time invested

By Category:

• Wins by platform
• Wins by entry method
• Wins by competition type
• Best sources

Learning from Data

Questions to Answer:

• Which platforms produce most wins?
• What entry methods work best?
• Are creative entries worth the time?
• Where are your best opportunities?

Google Sheets vs Excel

Google Sheets Advantages

• Free to use
• Access from any device
• Auto-save
• Easy sharing
• Mobile app available

Excel Advantages

• Offline access
• More powerful features
• Better for large datasets
• Privacy (not cloud)

Recommendation

For Most Compers: Google Sheets - accessibility and auto-save outweigh advanced features most compers don't need.

Maintaining Your Spreadsheet

Daily Tasks

• Update daily competition checkboxes
• Add new competitions found
• Mark entries completed

Weekly Tasks

• Remove closed competitions
• Move wins to Win Log
• Check for missed entries
• Review closing dates

Monthly Tasks

• Archive old data
• Calculate monthly statistics
• Review and optimize system
• Clean up unused entries

Common Spreadsheet Mistakes

What to Avoid

• Overcomplicating the system
• Not updating regularly
• Missing key information
• No backup system
• Too many columns to maintain

Keep It Usable

Principles:

• Simple enough to use daily
• Captures essential information
• Provides useful insights
• Maintainable long-term

Alternative Tools

If Spreadsheets Aren't for You

Other Options:

• Sweepzy built-in tracking
• Note-taking apps
• Calendar systems
• Dedicated comping apps

Key: Use something you'll actually maintain.

Conclusion

A well-designed spreadsheet is one of the most valuable tools in comping. It keeps you organized, reveals patterns, and ensures no opportunity slips through. Start with the basic structure and add complexity as needed.

The best system is one you'll actually use. Start simple, build habits, and evolve your tracking as you learn what information matters most to your comping success.

Combine spreadsheet tracking with Sweepzy for complete competition management!